TAKE NOTICE that the Annual General Meeting (the “Meeting”) of the members of the Association shall be held inperson on the 27th day of September, 2023, at 7:00pm for the following purposes:

  1. To receive and consider the audited financial statements of the Association for the financial years ending December 31, 2020, 2021 and 2022;
  2. To consider the report of the President;
  3. To elect Directors to fill the Board of the Association for the ensuing year;
  4. To appoint the auditors or accountants of Association for the ensuing year; and
  5. To transact such other business as may properly be brought before the Meeting or any adjournment thereof.

The meeting will be held at Dr. Lila Fahlman School (in the gymnasium), 680 Allard Blvd SW, Edmonton, AB T6W 3A2. Please note that you may be requested to present a piece of identification at the door to confirm you are living within the Association’s Subdivision and for the purposes of confirming attendance for Quorum.

Please note that minutes of this meeting will be recorded for record keeping purposes.

Please note that any current homeowner or condo owner within the Association’s Subdivision is eligible to be elected for a position on the Association’s Board of Directors. If you wish to have your name submitted to be elected to the Board of Directors or have any questions about the process, please reach out to info@allardhoa.com prior to the AGM.


RSVP to info@allardhoa.com by September 22, 2023.


  1. Opening – Call to Order
  2. Introduction of Current Board Members
  3. Appointment of Recording Secretary and Presiding Member
  4. Registration of Attendance
  5. Confirmation of quorum (10 or more persons entitled to collectively cast 10 or more votes)
  6. Annual Report (review and discuss the annual report of the President)
  7. Discussion on landscaping/snow removal in the community
  8. Appoint the auditors and accountants of the Association for the ensuing year
  9. Election of the Board of Directors:
    1. President
    2. Vice-President
    3. Secretary
    4. Treasurer
    5. Director (x3)

    Note the Board must contain a minimum of 3, and a maximum of 7 members.

  10. Pursuant to Section 25 of the Societies Act (Alberta), presentation and review of the audited financial statements of the Association for the fiscal years ending December 31, 2020, 2021 and 2022.
  11. Further business, if any.
  12. Conclusion / Adjournment.

Download the 2023 Mailout

Past meetings

Key documents are now posted: